What if my course is canceled due to natural disaster or COVID-related world events?

Should an international course be canceled due to natural disaster, public health emergency (including COVID-19), or other causes beyond the participant’s control, our EIIA insurance policy covers every participant and includes generous reimbursements. Please review the policy in depth for more information. Participants will be provided with EIIA insurance cards and detailed information prior to travel. For courses that are domestic in the United States, there is no travel insurance provided. However, we take every precaution to make reservations that are cancellable for a full refund, so in the case of an emergency we could refund most or all of the program fee to participants.

How do we book airfare?

Please keep in mind, the price of airfare is not included in the course fee. We will provide you with instructor flight information in late January or early February, and will connect you with our travel agent at Wilcox Travel who can help you book flights if you would like their support (you are also welcome to book on your own). If you decide to work with our agent, they will add a $50 fee to your ticket price. You are not required to be on the same flight as the course leaders, but you are welcome to join them on their flight path if that makes you more comfortable. If you travel separately, please plan to be there in time for dinner on arrival day.

What kind of preparation materials will we receive?

Once the details of the itinerary are firm, we will share a pdf course itinerary with participants along with a packing list (typically by early March). We will also share a list of suggested reading materials, if you’d like to dig into some foundational readings prior to travel (no pressure!). We will also share forms with participants that will gather information about travel plans and medical information. We will then hold a pre-departure workshop one to two weeks before departure, so that any lingering questions can get cleared up, the group can begin getting to know one another, and the course leaders can share some foundational academic content.